Using Powerpoint with multiple screens
Remember that each hyflex classrooms has been equipped with a second monitor AND the computer's desktop settings are in extended mode. This means that there are three screens:
- Left (Primary)
- Center (Secondary) meant to be a place you can put your remote participants' video
- Right (Projector)
Triple screens means that Powerpoint might need a a setting change. For instructions on how to choose a different monitor for your presentation, how to duplicate or extend your desktop, and more information on how the monitors are set up, click FAQ393
If you want or need to change settings for displays, the keyboard shortcut is the "Windows Key"+P. The two modes that are recommended in the classroom are:
- "Extend" where both monitors and the projector behave as three separate screens and
- "Duplicate" where the second (center) and projector screens mirror each other. The primary (left) screen will still be separate.
- Remember to leave the room set up for "Extend"'ed mode for the next instructor!
Remember that if you have trouble, you can hit the "Help" button on the black panel on the classroom wall!
Check your classroom and let us know if you have questions about the tech!
The Registrar's office has published the locations for each of your classrooms in Xpress. To see whether your classroom is Hyflex equipped (as well as its current installation status), you can check this spreadsheet (sign in with a malone.edu account required). Let us know right away if you have questions about your particular classroom[s].
Classroom cleaning instructions
Each tote has a QR code which can be scanned with a smart phone to get instructions for cleaning the rooms. Once scanned, your smartphone will go to this web page:
which contains both typed out as well as video instructions for how to disinfect the classroom at the end of each session.
Per the earlier email from Kris Vincent, remember to reutrn all the supplies to the tote when you are finished. Housekeeping will be checking and replenishing the supplies in the tote.
How to get a spreadsheet of your student email addresses
You can retreive a list of email addresses and other information about the students enrolled in your courses from several different locations:
- Malone Xpress --> "Faculty" tab --> "Faculty Courses" page (on left hand bar) --> "Faculty Course Control" --> "Go directly to" --> "Class list"
- From the Phiz (see below)
- From the "Participants" list in Moodle Online Learning.
Each of these options will allow you to download an XLS or CSV file of your students.
Chromebooks and Jamboard
Each classroom is equipped with a Chromebook and stylus in case you want to use Google Jamboard as a whiteboard replacement. You can also use the Chromebook to draw in the Zoom whiteboard.
We recommend you experiment with this tech prior to employing it in the classroom. If you do use the Chromebooks, please keep the following in mind:
- Remember to plug the chromebook back in when you are done. You can plug it into power using the USB-C port on either side of the unit.
- If you have an iPad or other personal tablet/device, you can certainly download Google Jamboard app on them (iOS or Android) and use it instead of the chromebook.
- Remember to disinfect the chromebook in the same manner as the rest of the room.
- The stylus is loose in most classrooms. Chromebooks in Regula and some of Timken classrooms have a storage slot for the stlyus on the right side under the keyboard (see pic). let us know if the stylus is missing or lost by sending an email to helpdesk@malone.edu
How to set up a recurring zoom meeting and invite your students
Instructions for setting up a recurring meeting and then also copying that meeting into Google Calendar are in FAQ394
How to set up a recurring Google Meet meeting and invite your students
Instructions for setting up a recurring Google Meet Meeting can be found in FAQ395
Premade class picture directories on the Phiz!
Remember that you can log into Malone Xpress and retrieve a picture directory for each of your class rosters from the Phiz. Follow the instructions found in FAQ241 https://helpdesk.malone.edu/helpdesk/WebObjects/Helpdesk.woa/wa/FaqActions/view?faqId=241
to learn how to access your already-made class groups or to create your own groups.
