Hello Malone University Students, Faculty, and Staff:
This tech update concentrates on printing, scanning, and copying on campus. Enjoy!
- Papercut - not just an annoying flesh wound.
- Scanning on campus
- Copier replacements & future features
- May training starts Monday, 20 May 2021
- OnBase training
Papercut - not just an annoying flesh wound
We use a print job tracking system called Papercut. You can access things like print balance (students) and job history (students, faculty, and staff) by clicking the papercut icon in the quicklinks on Malone Xpress. It will also give you fun facts such as your printing's environmental impact. I myself have used 10.2% of a tree's worth of paper since we started using this instance of Papercut back in August 2009.
The icon in Xpress looks like this:
Department chairs and supervisors can reach out the IT Help Desk to inquire about reports of the activity on their printers and copiers too.
Papercut Upgrade for this fall. We'd also like to mention that we will be upgrading Papercut so that it will manage all of our copying on campus. This will start somewhere around the beginning of July. Stay tuned for more information!
Scanning on campus
Did you know you can walk up to ANY copier on campus, scan a picture or document, and then email it to yourself? This feature will not change; anyone can do this.
Starting this summer and fall, you will be able to sign into a copier using your ID card to do this. Staff and faculty who use our document imaging system -- OnBase -- can also use the copiers to scan documents into OnBase.
Copier replacements & future features
We have been trailing two separate vendors in a few locations on campus. We hope to come to a decision about which vendor's copiers will be on campus for the next five years. No matter which manufacturer is chosen, all copiers will:
- be capable of printing and scanning in color.
- be card-reader enabled to allow individual students, faculty, and staff to sign into them and use them
- set up so that if you print a document to a special "find me printing" print queue, you will be able to walk up to any copier and print your document. Example: You can submit a document for printing from off campus, drive onto campus, find the closest copier, sign into the copier with your ID card, and release your print job/document.
May training 20-27 May 2021
We have a limited May training schedule this year which has already begin. You can still sign up for future sessions. Sign up here!
Web-based OnBase training
This is a reminder that we have a campus site license for Hyland training. Hyland - an Ohio-based company - is the who makes and supports our Document Imaging system OnBase. Anyone with a malone.edu email address can sign up for OnBase/Hyland training. Visit https://training.hyland.com and create an account using your malone.edu email. Here are some courses that we recommend:
While you can only access our OnBase documents from either on campus or with special VPN access, you can access these training resources from anywhere on the Internet.
