Copiers and Chip cards and Faxing, Oh My!

Hello Malone Students, Faculty, and Staff:

In this edition:

• New Copiers are coming to campus. 
• New ID Cards with RFID chips. Changes to how we print, copy, and scan
• Touchless entry for WWF residence halls
• Faxing to the cloud

Some of you may have read my post back in May about upcoming changes to printing and copying on campus. The following info builds on that and covers the next couple weeks of changes.

 

Copier changeouts are imminent

Please note that we are in the last couple days of negotiations with our new copier vendor, Toshiba. I just left a meeting where one of their reps joked about having the truck circling campus while we finish the negotiations. He is not that far from reality with that joke. Toshiba has all of our new copiers staged in a nearby warehouse. We will begin swapping units as soon as the agreement is signed by both Malone and Toshiba and we have all of the software in place to support the hardware.

Part of the copier deployment will also bring some modifications to printers in and around campus. Some things to remember with these upgrades:

• ALL copiers will be color capable for printing, scanning, and copying; but will print black and white by default. Change your output to color in the print settings or at the copier when making copies.
• Students will now be able to make copies at any copier using their chip cards and charge those copies to their papercut balance. Previously students would have to scan a document to email and then print the document.
• You will now be able to print a document to a special "find me printing" print queue. Once the job /document is sent, you can walk up to any copier and print your document. Example: You can submit a document for printing from off campus, drive onto campus, find the closest copier, sign into the copier with your ID card, and release your print job/document. More information on how to use this will be sent out either in this blog or in the form of FAQs from the IT Help Desk

We expect all new copiers to be in place prior to the beginning of classes. 

No more copier codes - Using chipped Malone IDs with the Copiers

To use a copier to copy or to scan-to-email, you will need to have either an old ID card with an RFID sticker attached to the back (which we will provide) OR a new ID card with the RFID tag embedded in it. 

Departments: When we deploy your copier, we will work with the administrative contact and/or department chair/manager to get you set up. This will be a big change for the campus. 

Information Technology is working with both HR and Student Development on a strategy for getting new cards deployed to all students, faculty, and staff.

Touchless entry for Woolman, Whittier, and Fox [WWF] Halls

The WWF residence hall cluster has been upgraded to touch-free keyless entry. The same chip that allows a student or employee to use a copier on campus will also allow you to enter the WWF building (if you are permitted in the building, of course!). This is part of a longterm upgrade plan to take all keyless entry systems to more modern technology. 

Faxing gets cloudy

We don't do a lot of faxing on campus, but when we do, it will now be in the cloud. We are massively converting all campus faxing over to a cloud-based solution with XMedius. We will work with individual departments to train them on how to use the new system. Faxing costs will be charged and decremented from personal and departmental Papercut printing accounts automatically.